Here ‘s another FIVE MINUTE FIX that we are sharing tonight on Tuesday Night with Neworld. In fewer than FIVE minutes, you could…review your calendar and/or TO-DO list with the objective of differentiating between tasks that are IMPORTANT as opposed to URGENT.
SO, why is it so important to take the time to differentiate between the types of tasks on your to-do list?
Well, one thing that helps to define effective people is by the amount of time they spend working on important as opposed to urgent tasks.
It’s VERY easy to get caught up and be busy being busy. It’s not that you haven’t DONE anything…after all, you checked your emails and tidied your desk and returned your calls and checked your social media sites. Those are all arguably urgent things, but are they really important?
Here is our version of a diagram that’s been popularized by Stephen Covey and many other experts. It’s a quadrant that shows how important, non-important and urgent and non-urgent tasks intersect and I’ve added a list that that gives you an idea of what kinds of tasks fit into each category. It is worth it to research to learn a bit more about this!
When it comes to YOUR to-do list, here are a few tips on how to categorize them…
FIRST…set THREE tasks from the category where important an urgent intersect for the day or week, or whatever your time frame is.
HOW do you do that?
=determine how much value the task has
=think of the long term benefits…is it more important to check your inbox, or to write that article?
=do it first…it avoids distraction that comes from all the little fires that come up during the day that need putting out =have a vision of what you need to do…how does it feel to accomplish it? Does it move you toward your goals?
The natural result is that you become more effective and develop better habits.
Just a quick word about those URGENT tasks…they are like the squeaky wheel and they demand your attention. How do you tell which ones they are?
Sometimes they are VERY hard to distinguish. Try these little tests:
1-Ask yourself, “What are the benefits?” the better the benefits, the more important the task
2-Ask, “What am I trying to accomplish?” How does it fit into your goals?
3-Ask “What are the consequences if I don’t do it? Are they serious? If so, might be important (book title for Judith…Procrastinator’s Guide to the Galaxy)
4-Ask “What is the pay-off?” What is the ROI for the time spent?
5-Does it link to my Mission and Vision?
You will be surprised and amazed how mastering this exercise will really add to your productivity!